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Privacy Policy

Your Privacy Rights and Legal Information

CALCOG is a California-based nonprofit organization that serves it’s member-regional governments.  We are publishing our privacy policies to help you understand the information that we collect and how we use that information. If you have any questions about our privacy practices, please contact info@calcog.org

Collection of Personally Identifiable Information

CALCOG may collect personally identifiable information such as your name, postal address, company, job title, e-mail, and phone number.  We typically collect this information when you complete registration forms or when you provide other information through our website or via e-mail.

When we collect this information directly, we let you know if providing the information is required in order to provide our services (e.g., we must have your e-mail address to provide you with our e-mail newsletter.)  We also may need to obtain your personally identifiable information to help address a question you’ve asked via our website.

In some instances, we also collect personally identifiable information indirectly when we receive it from other organizations, affiliates, or businesses in which we partner (“Partners”). CALCOG generally asks that the Partner has either a specific relationship with you or a reasonable belief that you have interest in the work of the Partner prior to sending us your information. We often combine information we have collected directly from you with information we obtain from partners or affiliates.  But we are not responsible for the privacy practices of our Partners and strongly encourage you to visit the privacy policy of any website prior to providing your information.

Collection of Non-Personally Identifiable Information

CALCOG may also collect non-personally identifiable information, which is information that, by itself, cannot be used to identify a particular person or entity, such as your IP host address, pages viewed, browser or e-mail client type, Internet browsing and usage habits, Internet Service Provider, domain name, the time and date of your visit to this website, the referring URL, and your computer’s operating system. Non-personally identifiable information is typically aggregated and used for market research and to help us administer the website and other services.  We reserve the right to disclose aggregated, non-personally identifiable information we have collected to third parties for any purpose.

Cookies

CALCOG may use cookies, which are small text files maintained by your browser. Session cookies would generally be used to aid navigation on our website, while persistent cookies allow us to maintain information between visits, such as the number of site visits, and user preferences, such as your user name. A persistent cookie would remain on your hard drive for a limited time period, after which it expires and is deleted by your browser.

Information Sharing and Disclosure

  • Outside Parties. We typically do not share personally identifiable information with direct marketing advertisers. 
  • Members & Partners. We may share information collected from you with CALCOG member agencies and Partners.  The organizations in which we share information might seek to contact you or invite you to participate in other activities. 
  • Social Networking Sites. We may also enable you to post content to social networking site like Facebook, LinkedIn, or Twitter. If you choose to do this, you acknowledge and agree that you are solely responsible for your use of the social networking site and that it is your responsibility to review the terms of use and privacy policy of the third-party provider each social network. We will not be responsible or liable for: (i) the availability or accuracy of such network sites or policies; (ii) the content, products, or services on or such a network; or (iii) your use of any such social network site.
  • Information Gathered by Forms. If you supply information directly to CALCOG via a registration form on the CALCOG website as part of a promotion, contest, resource, advocacy effort, third-party subscription, or similar activity, we may supply both the personally identifiable and de-identified information you provide directly to our Partners and deem that you have granted us that permission. In addition, when you provide such information, we may retain this information and use it to augment our records and later use as provided in this policy.
  • Partner Policies. CALCOG may provide personally identifiable information to a third-party Partner. Because we do not control the privacy practices of these third-party companies, you should read and understand their privacy policies.
  • Compelled Sharing. CALCOG may disclose your information to third parties when obligated to do so by law and to investigate, prevent, or take action regarding suspected or actual prohibited activities, including but not limited to fraud and situations involving potential threats to the physical safety of any person.
  • Aggregated, Non-Personally Identifiable Information. We reserve the right to disclose aggregated, non-personally identifiable information we have collected to third parties for any purpose.
  • Successors.  CALCOG may transfer information, including any personally identifiable information, to a successor entity in connection with a corporate merger, consolidation, sale of assets, bankruptcy, or other corporate change. 

California Residents (Application of California Civil Code Section 1798.83)

California businesses (including associations) that have more than 20 employees must respond to requests from California residents for which they have a relationship as whether the business has disclosed personal information to any third parties for direct marketing purposes.  A business need only respond to a requestor once per year.  CALCOG has less than 20 employees and is therefore not required to respond to such requests. We may nevertheless try to respond to such inquiries, at our option, when sufficient staff resources are available.  Our answer may be limited to a general listing of the instances in which data was shared with Partners in the previous 12 months in lieu of a specific check on whether the data of the requestor was included in each transaction.  We encourage California residents who may have a concern about information being shared for direct marketing purposes to read Section 1798.83 to understand their rights under this law.  Inquiries may be sent to info@calcog.org.   

Security

CALCOG contracts with Accrisoft to provide a web content management system that includes software tools and forms that collect personally and non-personally identifiable information.  CALCOG does not have control over the content, storage, or security of information collected through Accrisoft’s system.  

Additionally, CALCOG stores personally identifiable contact information in “cloud” services.  Typical examples of these type of services—without disclosing the specific services we use—are Box, iCloud, Microsoft 360, Google, Dropbox, Salesforce, Constant Contact, MailChimp, and Eventbrite.  We generally assume that these services employ commercially acceptable security measures to protect personally identifiable information that we enter into their systems. 

But no method of transmission over the Internet or method of electronic storage is 100% secure; therefore, while commercially acceptable means have been employed to protect your information, we cannot guarantee absolute security.  

Children's Privacy

CALCOG’s information and services are generally designed for those ages 18 and older. CALCOG does not intentionally gather personally identifiable information from visitors who are under the age of 13. If a child under 13 submits personally identifiable information to us and we learn that the personally identifiable information is the information of a child under 13, CALCOG will attempt to delete the information as soon as possible. If you believe that we might have any personally identifiable information from a child under 13, please contact us at info@calcog.org   

Advertising Choices and Subscription Preferences

Each non-transactional e-mail (e.g., CALCOG News) sent by CALCOG contains an easy, automated way for you to stop receiving that newsletter. To unsubscribe, click the "unsubscribe" link in the footer and follow the directions to communicate your preference to us. We also encourage you to participate in our referral program to share newsletters with a friend or colleague. When you provide us with a referral’s e-mail address, we store this information for the sole purpose of sending the referral a one-time e-mail inviting him or her to register on the CALCOG website. We will not send newsletters or any additional e-mails until your referral has indicated to us that they desire to receive such material.

United States Laws

Information collected or used by CALCOG under this privacy policy may be transferred, used and stored anywhere in the United States. If you access the website or otherwise use our products and services, you consent to the capture, storage, transfer, use and processing of your information under the laws of the United States. You agree that all transactions relating to CALCOG shall be deemed to have occurred in the United States, where we currently have our personnel and operations.

Changes to this Privacy Policy

This privacy policy is subject to change. If CALCOG plans to make any substantive changes in the way we use the personally identifiable information under our control, we will post a notice on the privacy page of our website prior to the changes being made. We are happy to answer any questions. Please e-mail questions to info@calcog.org.  

Last updated on January 18, 2018

Legal Information

Although we endeavor to protect the privacy of the information provided by the users of our site, we do reserve the right to share user information in the event it is necessary to comply with any subpoena, court order, or legal process. Copyright © 1999-2018 CALCOG, Inc. All rights reserved. Protected by copyright laws of the United States and international treaties. Using or incorporating information within the context of other communications and documents is permitted for information sharing and academic purposes with appropriate attribution.  But reproduction, copying, or redistribution for commercial purposes is prohibited without the express written permission of CALCOG.

Newsletters and other media often include links to third-party websites. The linked sites are not under the control of CALCOG, and CALCOG is not responsible for the contents, advertising, products, or any other materials or links contained in those linked sites. CALCOG provides these links only as a convenience, and inclusion of a link does not imply endorsement of the linked site by CALCOG, its members, partners, or affiliates. Information, documents, and links included in CALCOG materials are provided "as is" without any warranty. While CALCOG is diligent and uses reasonable efforts to include accurate information, it does not make any representation as to its accuracy or completeness. We have a small organization with limited resources and we can make mistakes.  The material is available to users at their own risk and CALCOG is not liable for any damages arising from the use of information, services, or data provided by CALCOG